Assistant Director



Are you looking to make a difference in the world?


Join our grassroots non-profit and help cultivate hope, empathy, and social responsibility in local, national, and international communities. This exciting role will have room for growth and longevity with the organization.



About Us

The Butterfly Project is a call to action through the arts, using the lessons of the Holocaust to educate about the dangers of hatred and bigotry through the painting of ceramic butterflies, permanently displayed around the world to memorialize each of the 1.5 million children who perished in the Holocaust. We are a grassroots-gone-global initiative that takes Holocaust education out of the textbook and brings it to life in a way that inspires participants to make the world a better place. Co-founded in 2006 at the San Diego Jewish Academy, The Butterfly Project received its 501c3 appointment in 2013 and operates with a full-time Executive Director, part-time Director of Operations, Education Team, and volunteers.

Our Programming

The Butterfly Project has three distinct programs:

  • Community educational events (currently managed by Executive Director): Community educational events provide participants with “The Butterfly Project Experience”, which consist of butterfly painting events, film screenings, and installation developments for groups of all sizes. They are held both locally (San Diego) and nationally.
  • School educational events (currently managed by Director of Operations & Education Team): Schools across the country bring in The Butterfly Project programming and usually include the purchase of butterfly kits, which we ship out to schools who are not local. Local school educational events often include a visit from The Butterfly Project’s Education Team, a group of retired educators who are also the children of Holocaust survivors.
  • In-person and virtual teacher training workshops (launching 2019). The scope of this program is still being developed, and role of the Community Program Coordinator is to be determined.


Job Details

The Assistant Director role is an exciting new position being developed at The Butterfly Project. It is a part-time position starting at 25 hours/week with, room to increase over time. This position will help establish organizational systems and has the potential for advancement within the organization.

All positions with The Butterfly Project are currently 1099 independent contractor positions, with room to grow into employee positions as organization grows. The Assistant Director is expected to be in the office least 3 days/week (Monday and Wednesday, plus one additional day); specific hours are somewhat flexible. Some work may be able to be done virtually. National events do not require in-person attendance from Community Program Coordinator. Occasional evenings and weekend hours for local events may be required. Hourly rate commensurate with experience.

Job Responsibilities

We are seeking a highly motivated and heart-centered team player with an “entrepreneurial” mindset to help manage our school and community programming. The Community Program Coordinator will work closely with the Executive Director and school or community partners to manage and implement local and national community events. The Community Program Coordinator is a new position and will evolve over time with the input and contributions of the new hire. At this time, duties include:

  • Oversee programming inquiries and butterfly kit orders/shipments to ensure on-time delivery.
  • Support the Executive Director and school or community organization partners to manage and execute both local and national activities and events. Community Program Coordinator will support Executive Director in scoping calls and will gradually take over management of event programming once event has been designed with Executive Director and school or community organization.
  • Ensure events meet requirements to provide participants with an easy and inspiring “butterfly project experience”.
  • Develop and manage all material needs for school and community events.
  • Proactively identify and fulfill community needs in regards to preparation and execution of school and community events in order to meet event goals (as determined by Manager, Executive Director, and school or community organization).
  • Ensure school or community organizations abide by all participant guidelines and follow licensing agreement accordingly.
  • Design and implement processes to turn current customized programming into turnkey programming that can be scaled nationally.
  • Develop and maintain standard operating procedures (SOPs) for community programming.
  • Provide as-needed administrative support in the office to Executive Director and Director of Operations, including data entry, social media support, material prep for events, and other administrative duties.


Talents, Skills & Abilities

  • Ability to work effectively on multiple project and events with limited supervision and guidance.
  • Previous experience building client relationships and ongoing community partnerships.
  • Organized and attention to detail with project management, event management, or budget management experience.
  • Problem-solver with ability to effectively manage projects and relationships virtually and in-person.
  • Strong written and verbal communication skills.
  • Ability to discern information and share on as-needed basis throughout The Butterfly Project and community organizations.
  • Upbeat attitude and passion for excellence and high-quality performance.
  • Eager to learn with a desire to grow responsibilities and intention for longevity with the organization.



  • Bachelor’s degree
  • Minimum two years’ experience in volunteer management, program management, and/or project management.
  • Technology skills including:
    • Expertise with Microsoft office and cloud-based platforms such as Dropbox, Google Docs, Mailchimp, Vimeo, WordPress, Canva, and CRM programs (experience with Airtable a plus).
  • Experience growing online presence and creating social media campaigns for event promotion and program marketing.
  • Current valid driver’s license.



The Community Program Coordinator will report to the Executive Director and the future Assistant Director, and will work in partnership with the Director of Operations.



The Community Program Coordinator is an hourly position, with a stipend to assist with health insurance costs. Flexible time-off policies are available.


To Apply

To apply for our Community Program Coordinator position, please submit a resume and cover letter describing your relevant qualifications and experiences, as well as your hourly rate requirements to:

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